Enrollment Guide
Thank you for choosing the Shaker Heights Schools for your child’s education. You will register your new student via our online registration system, FinalForms.
A New Student is a student who is being enrolled in our school district for the first time or a previously withdrawn student who is being re-enrolled. Students who attended Ludlow Early Learning Center and will be moving to kindergarten within the District do not need to be registered as new students.
Step 1
Gather the Required Documents & Information
For the Student
- Birth Certificate (A passport; attested birth certificate transcript/baptismal certificate/hospital transcript showing date and place of birth; or birth affidavit can also be accepted.)
- Immunization Record
- Individualized Education Program (IEP) and/or Evaluation Team Report (ETR) if applicable
- 504 Plan if applicable
- Written Education Plan if applicable
- Shared Parenting Agreement with page stipulating who is the Residential Parent for School Purposes if applicable
- Court Orders regarding custody, safety plans, etc., if applicable
- Grandparent Power of Attorney & Caretaker Affidavit if applicable
For Students Transferring Into Grades 6-12 & Returning to the Shaker Schools
- Most recent report card or transcript
For the Adult Registering the Student
- Parent's/Guardian's Government-Issued ID (driver’s license / non-driver’s ID / passport)
Note: a second parent or guardian ID can be uploaded too.
Proof of Residency
3 Current (not older than 30 days) Proofs of Residency are Required for Registration
- Proof of homeownership* or a lease** with the term (dates lease is in effect) and signature pages.
* Homeownership can be demonstrated via a mortgage statement; purchase agreement; Property Summary Report from the Cuyahoga County government website; property tax invoice.
Note: If possible, your lease should include a phone number for the Property Owner and/or Management Company.
- Utility Bills (electricity, gas, water, sewer); Insurance bills (homeowner’s or renter’s or auto); Federal/State/Local government-related mail; Bank statement; Pay Stub/Direct Deposit Notification).
Note: If you are renting a one-family house, or a unit in a two-family house, a certificate of occupancy from the City of Shaker Heights can be substituted for one proof of residency.
Other Information to Have Readily Available
You will also need the contact information for your child's doctor and dentist as well as at least two emergency contact persons and all people who can pick your child/ren up from school
Step 2
Enroll Online
FinalForms is easier to complete on a laptop or desktop computer. If you need to come in to use a device, please call 216-295-4321 to make an appointment.
- Go to the Shaker Heights Schools Enrollment webpage. Choose 'Enroll'.
- Once on the FinalForms webpage, look for the parent icon and click 'New Account'.
- Fill in your (Parent/Guardian) name, date of birth, email address and cell phone. Click 'Register'.
NOTE: You will receive an email within 2 minutes prompting you to confirm and complete your registration.
If you do not receive an email, then check your spam folder. If you still can not locate the FinalForms email,
then email support@finalforms.com to inform our team of the issue.
- Check your email for an account confirmation email from the FinalForms Mailman. Once received and opened, click 'Confirm Your Account' in the email text.
- Create your new FinalForms password. Next, click 'Confirm Account'.
- Click 'Register Your Student' for your first child and follow the registration prompts. For further step-by-step instructions, refer to the FinalForms guide.
Step 3
Finalize Your Student's Enrollment
Make sure you choose Your Appointment-by-Phone time. If you need to bring your documents in for us to scan, please select an appointment time that works best for visiting us in person. We are located in the Shaker Schools Welcome Center on the 2nd floor of the Shaker Heights Main Public Library at 16500 Van Aken Blvd.
- Upload PDFs or Screenshots of all required documents into the file folder in the “New Student Process” form. HEIC files cannot be accepted. You can utilize the Notes App on your IPhone or a similar Android App if you don’t have access to a scanner. If you need assistance with scanning and uploading the required documents, please skip this step and select an in-person appointment time.
- Complete the application as prompted.
- Civic Bell Residency Verification - please upload the same photos/PDFs you used above. Write down the final code you receive and enter it as prompted.
- Allow 20 - 30 minutes for completion.
- Submit your child’s Enrollment Form.
Additional Instructions
If you need assistance with uploading your documents, please call 216-295-4321 to make an appointment to bring your documents in to be scanned and attached to your student's enrollment account.
Special Enrollment Circumstances: Foster care students; migrant students; unaccompanied minors; you and your student living with a family member, etc.,? Please call 216-295-4321 for guidance.