Flyer Distribution in Schools

The Shaker Heights City School District has established a flyer distribution practice to guide the dissemination of information to our students and families.

Flyer Distribution Details

Who May Submit

Nonprofit organizations
City/county offices
Government entities
Community clubs and organizations
Commercial organizations that the District deems its partners.

These entities should be informing District students, parents/guardians and staff of cultural, educational or recreational activities sponsored by the organization. If applicable, an organization's nonprofit letter (IRS 501C) is required.

Frequency of Submissions

Organizations may only submit one flyer per grading period. Grading periods are trimesters for PreK-Grade 5 schools and quarters for Shaker Heights Middle School.

Trimester Dates for 2024-2025:

Trimester 1: August 21, 2024 - November 17, 2024
Trimester 2: November 18, 2024 - March 9, 2025
Trimester 3: March 10, 2025 - June 4, 2025

Quarter Dates for 2024-2025:

Quarter 1: August 21, 2024 - October 20, 2024
Quarter 2: October 21, 2024 - January 21, 2025
Quarter 3: January 22, 2025 - March 31, 2025
Quarter 4: April 2, 2025 - June 4, 2025

Appropriate Flyer Content

The flyer must be educational (cognitive, physical, social-emotional) and enriching in nature, supporting the educational mission of the Shaker Heights City School District and/or benefiting the District’s population in a positive manner.
Flyers must list the name and phone number of a contact person.

Flyers must include the following statement:

Unless explicitly stated, the activities/organization promoted are not affiliated with, endorsed by nor sponsored by the Shaker Heights City School District.

Inappropriate Flyer Content

No flyer may contain anything that:

attacks or promotes hostility or violence
promotes any religious or political belief
is obscene or profane
libels
interferes with others’ rights
jeopardizes or directly competes with any program by the District or its civic partners
promotes childcare/services outside of the direct purview of the District
is purely commercial advertising for for-profit organizations
is intended for anyone other than staff, students or parents/guardians

Disclaimers

The Shaker Heights Schools Office of Communications reserves the right to NOT approve any flyer that is questionable and/or falls into a gray area, as the Department sees fit. Guidelines are subject to change at any time.
Approval of flyers does not imply District endorsement of any identified product and/or service.
Please allow 7-10 business days for flyer approval.

Submit a flyer for approval

Flyers must be submitted in a digital PDF format. No scanned documents, and no other format will be accepted. Flyers must be neat, complete and readable.

The flyer must include the following statement:

Unless explicitly stated, the activities/organization promoted are not affiliated with, endorsed by nor sponsored by the Shaker Heights City School District.

submit a flyer for approval

Questions?

Distribution of promotional flyers in the Shaker Heights City School District is at the sole discretion of the District. For questions or more information, please contact the Department of Communications at 216-295-1400 or news@shaker.org.

Distribution instructions for organizations

Submit the flyer for approval. The flyer distributed must be approved and stamped by the Department of Communications. The PDF flyer MUST be submitted through the Google Form via the link on this page. Do not send hard copies.
Print the flyer. If approved, the flyer will be stamped and returned to the organization. It is then the responsibility of the organization requesting distribution of the flyer to make printed copies of the final stamped version using the organization’s own resources. The organization should prepare flyers in bundles of 25 for elementary schools and bundles of 30 for the Middle School. The organization should deliver the following number of bundles to the buildings for K-8 (and PreK) distribution. High School distribution is not available.
- Boulevard (Grades K-5) - 18
- Fernway (Grades K-5) - 17
- Lomond (Grades K-5) - 24
- Mercer (Grades K-5) - 22
- Onaway (Grades K-5) - 18 (PreK distribution is an additional 6 bundles)
- Middle School (Grades 6-8) - 36 (12 bundles per grade with 30 flyers in each bundle)
Drop off the flyers. Organizations should drop off the flyers for distribution at the appropriate buildings. Building offices will be notified to expect the flyers once your submission is approved.